Folio is committed to protecting and respecting your privacy.
What data do we collect?
Candidate data: In order to provide the best possible employment opportunities that are tailored to you, we need to process certain information about you. We only ask for details that will genuinely help us to help you, such as your name, contact details, education and professional training, and employment history.
People whose data we receive from candidates, such as Referees: In order to provide you with employment opportunities we may need to take references. For this we only ask for very basic contact details of the Referees, so that we can contact them for a reference. Folio does not use this information for any other purpose.
How do we collect your personal data?
Contact forms: We request information from the user on our online contact form. Here a user must provide their name, email address, a CV and information regarding the type of work they are looking for. This information is used to enable us to provide you with work-finding services. This contact information is used to get in touch with you in order to discuss your work requirements further. Folio does not use this information for any other purpose.
You contact us directly: If you call or email us, we request you email across your CV and a cover letter outlining your experience and the type of work you are seeking. This information is used to enable us to provide you with work-finding services. This contact information is used to get in touch with you in order to discuss your work requirements further. Folio does not use this information for any other purpose.
LinkedIn: We contact candidates via LinkedIn. If you are contacted and ask to be kept informed of work opportunities, we will take your email address and phone number. This contact information is used to get in touch with you in order to discuss your work requirements further. Folio does not use this information for any other purpose.
Referrals: Where candidates are referred to us directly, we will take their details (email address, phone number and CV). This contact information may be used to get in touch with them in order to discuss their work requirements further. Folio does not use this information for any other purpose.
How do we use your personal data?
The main reason for using personal details is to help you find employment, or other work roles. The more information we have about you, your skillset and ambitions, the more bespoke we can make our service.
We’ve listed below the various ways in which we use the data in order to facilitate this.
– Storing details (and updating them when necessary) on our database, so that we can contact you in relation to recruitment activities
– Keeping records of our conversations and meetings on our database, so that we can provide targeted information to you.
– Storing emails on our Microsoft Outlook email server.
By submitting your personal information to Folio, you agree to us storing and handling your personal information in this way. At any time, you can decide not to provide certain information or ask that any information previously shared with us is removed.
Information collection and use
Folio is the sole owner of the information collected. We will not sell, share, or rent this information to others without your prior permission.
How do we safeguard personal data?
Candidate data is stored on cloud database ‘Voyager Infinity’ from Ikiru People Ltd. Folio has the appropriate measures in place with Ikiru to ensure they are compliant with data protection law.
How long do we keep personal data for? If we have not been in contact with you (or, where appropriate, the company you are working for or with) for a period of 10 years, we will delete your personal data. We will only keep your personal information for as long as is required to provide you with our recruitment services and for as long as we are required by law (such as accounting or other legal purposes).
Correcting and updating personal information: If your personally identifiable information changes (such as email address, postal address or phone number), we will endeavour to correct, update or remove the personal data provided to us. This can usually be done by emailing firstname.lastname@example.org
Links: This web site contains links to other sites. Please be aware that Folio is not responsible for the privacy practices of such other sites. We encourage our users to be aware when they leave our site and to read the privacy statements of each and every web site that collects personally identifiable information. This privacy statement applies solely to information collected by this web site.
Security: Folio is committed to putting in place appropriate measures to protect your personal information we hold from misuse, loss or unauthorised access. We protect your personal information using both physical and IT security controls, including access controls that restrict and manage how your personal information is processed and handled. Only employees who need the information to perform a specific job (for example, our bookkeeper or our administrative assistant) are granted access to personally identifiable information.
How can you access, amend or take back the personal data that you have given to us?
Even if we already hold your personal data, you still have various rights in relation to it. To get in touch about these, please contact email@example.com . We will seek to deal with your request without undue delay, and in any event in accordance with the requirements of any applicable laws. Please note that we may keep a record of your communications to help us resolve any issues which you raise.
Right to object: If we are using your data because we deem it necessary for our legitimate interests to do so, and you do not agree, you have the right to object. We will respond to your request within 30 days (although we may be allowed to extend this period in certain cases). Generally, we will only disagree with you if certain limited conditions apply.
Right to withdraw consent: Where we have obtained your consent to process your personal data for certain activities (for example, for profiling your suitability for certain roles), or consent to market to you, you may withdraw your consent at any time.
Data Subject Access Requests (DSAR): Just so it’s clear, you have the right to ask us to confirm what information we hold about you at any time, and you may ask us to modify, update or delete such information. At this point we may comply with your request. We may ask you to verify your identity, or ask for more information about your request